Privacy Policy

Last updated: 19 September 2026

This policy explains how ESTOPIA ENGINEERING LTD ("we", "us") handles information when you use Clockmint on iPhone, iPad, Mac and Apple Watch (the "app"), including its widgets, Live Activities, Siri and Shortcuts actions, and pre-release versions distributed through TestFlight.

Who we are

The data controller for the personal information described in this policy is:

ESTOPIA ENGINEERING LTD
Registered in Scotland, company number SC874827
Registered office: 3 Braemount, Cowdenbeath, Scotland, KY4 9RB
Phone: +44 3330 068281
Email: support@estopia.net

For the information you store in Clockmint about your own clients, you're the controller and we have no access to it (see section 1).

1. Information you store in Clockmint

To track time and run your business, you may enter:

• projects, time sessions, notes, tags, rates and budgets;
• client details such as names, contact names, email addresses, phone numbers and postal addresses;
• invoices, payments, expenses, mileage and receipt photos;
• your business profile, which may include your name, address, company and VAT numbers, bank details and logo;
• settings such as your currency, hourly rate, goals and tax preferences.

This information is stored on your device. If iCloud is turned on, it's synced to your other devices signed in to the same Apple Account using Apple's iCloud services (the CloudKit private database and iCloud key-value storage). It's held in your own iCloud account under Apple's Privacy Policy. We don't operate a server that receives it, and we have no way to access it.

Details you enter about your own clients are your responsibility. For that information, you are the data controller, and Clockmint is simply a tool you use to manage it.

2. Information we collect

The app doesn't collect personal information for us. In particular, it contains:

• no advertising or ad networks;
• no analytics, crash-reporting or tracking SDKs;
• no tracking across other companies' apps or websites, so the app never asks for tracking permission.

This website doesn't use cookies, analytics or tracking either. Like any website, our hosting may keep short-lived server logs (such as IP address and pages requested) for security and to keep the site running.

3. Permissions the app may ask for

Permission	What it's used for
Camera	Scanning receipts for expenses. The image is saved with that expense in your data.
Photos	Choosing a receipt photo or logo. You pick the photo in Apple's picker, and the app only receives the one you choose.
Calendars	Suggesting recent meetings to log as time. Events are read on your device and nothing is uploaded.
Notifications	Reminders you've turned on, such as a timer left running, an overdue invoice, a budget alert or the end of a focus session. They're scheduled on your device.
Face ID / Touch ID	The optional app lock. Apple handles the check, and the app only learns whether it succeeded. Your biometric data never leaves Apple's secure hardware.
Siri & Shortcuts	Voice and automation actions such as starting a timer, including automations you set up for an NFC tag, a Focus or arriving at a place. Shortcuts runs the trigger; Clockmint only receives the action, never your location.
Motion & Fitness	Only if you turn on drive detection (iPhone). Clockmint reads the motion activity iOS already keeps to notice when you were in a vehicle.
Location	Only if you turn on drive detection (iPhone). Clockmint saves low-power location changes on your iPhone to measure the distance of drives for mileage claims. They're kept for 8 days, never synced or sent anywhere, and deleted when you turn detection off or your Clockmint Pro subscription ends.

You can change any of these at any time in your device's Settings.

4. Connections the app makes

• Apple iCloud, to sync your data between your own devices.
• The App Store, to show prices and process Clockmint Pro purchases. Payments are handled entirely by Apple, and we never receive your card or payment details. The app checks your purchases with Apple on your device.
• Exchange rates (optional). When recording a payment in another currency, you can tap "Estimate from Exchange Rate". The app then asks the Frankfurter service for European Central Bank rates, sending only two currency codes and a date. As with any web request, that service can see your IP address. Nothing else is sent.

Data passed between your iPhone and Apple Watch, and to the app's widgets, stays on your devices.

Features that work only on your device

• Mac idle detection and app activity. On a Mac, Clockmint can notice when the computer has been idle while a timer runs. If you turn on app activity, it records which app is in front (the app's name only, never what's in it) to suggest untracked time. This record stays in a file on that Mac for 14 days and isn't synced, backed up or sent anywhere. You can delete it in Settings.
• Receipt reading. Text on receipts is read on your device to fill in the total, VAT, date and supplier.

5. Files you export

Invoices, timesheets, CSV files and backups you create are saved or shared only where you choose, such as Files, Mail or Messages. Once you send a file, the recipient and the service you use handle it under their own terms.

Unless you turn it off, Clockmint also saves a backup file once a week on each of your devices, keeping the last eight, and keeps things you delete on that device for 30 days so you can restore them. Both stay on the device and are included in its own backups.

6. Beta testing through TestFlight

If you test a pre-release version through Apple's TestFlight, Apple collects information and shares it with us under the TestFlight terms. Depending on how you joined, this can include your name and email address, device model and operating system version, installs and sessions, crash reports, and any feedback and screenshots you choose to send. We use it only to find and fix problems and improve Clockmint, and we don't combine it with any other data. You can stop testing at any time in the TestFlight app.

7. When you contact us

If you email us, we use your email address and what you tell us only to reply and help you. We keep these messages for as long as needed to deal with your request, and then delete them.

8. Keeping and deleting your data

• Delete individual items in the app at any time.
• Deleting the app removes the data stored on that device.
• To remove the copy in iCloud, open Settings → [your name] → iCloud → Manage Account Storage (or Manage Storage) → Clockmint, and delete its data.

9. Your rights

Under UK and EU data protection law (the UK GDPR and GDPR), you have rights over personal data we hold about you. These include the right to access, correct, delete or restrict it, to object to how it's used, and to receive a copy. As we hold almost nothing about you, this usually relates to emails you've sent us. To make a request, email support@estopia.net.

If you're unhappy with how we've handled your information, you can complain to the UK Information Commissioner's Office at ico.org.uk, or to your local data protection authority.

10. Children

Clockmint is a business tool and isn't intended for children under 13. We don't knowingly collect information from children.

11. Security

Your data is protected by your device's security and by Apple's iCloud encryption. You can also turn on the app lock in Settings → Security. Keep your device passcode and Apple Account secure, as they protect your Clockmint data too.

12. Changes to this policy

If we change how Clockmint handles information, we'll update this page and the date at the top. Significant changes will also be mentioned in the app's release notes.

13. Contact us

For questions about this policy or your data, or to exercise your rights, contact our data controller:

ESTOPIA ENGINEERING LTD
Company number SC874827 (registered in Scotland)
3 Braemount, Cowdenbeath, Scotland, KY4 9RB
Phone: +44 3330 068281
Email: support@estopia.net